So said My Pinnacle Network-Westborough Member Gary Weinman. As someone who has long struggled to keep the inbox under 1,000, this statement seemed implausible.
“How on earth do you do that?” I asked.
“Two words—immediate response.”
Could keeping your email in box empty be that easy? The sheer volume of email most of us receive make that sound impossible. Yet, how many people have actually tried to develop a protocol where that could be feasible? What would such a protocol look like? How’s this:
Email arrives and is read immediately – perhaps not entirely, but enough to classify. Those classifications include:
- Contains request or information that needs immediate response. Delete after response if the email will not be needed.
- If email needs to be kept for future reference, save it to a special folder for emails.
Of course, you should classify saved e-mails as either something for future reference or something that will require an action on your part. If it’s the latter, create a task in Outlook or whatever app you use to remind yourself that the saved e-mail requires action by a certain date. Reference the saved e-mail in your task (e.g. subject line, folder, etc.).
That may sound like a lot of work and it might be if you keep your email open all day. You may want to schedule time to review email rather than keep it open all day. Perhaps check it in the morning, after lunch, and before you leave.
This may sound like an arduous task. Perhaps it doesn’t fit well with the type of work you do. Gary is a CPA and it might be easier for him to do this than those who work in another area where they need to be available to clients during the course of the day and many of those folks choose email.
Even so, the dream of an empty inbox seems one worth pursuing.
This article was furnished by My Pinnacle Network.